Thursday, 18 October 2018

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Home | Consular Services | Passport | New Passport in Lieu of Lost Passport

Attention

Stolen or Lost Passport - Overseas

If your passport is lost or stolen, it is the responsibility of the holder to inform the concerned authorities immediately. Failure to do so may result in your lost passport being used for illegal activities and you may be liable for aiding and abetting an offence.

 Steps to follow

  1. Download a stolen or lost passport complaint form by clicking on the link (Download Here)
  2. Make a complaint to your local police station in the country of residence and obtain a Police report as soon as possible.
  3. Submit the duly filled application form together with Police report to the nearest Sri Lanka Diplomatic Mission or Consulate.
  4. Sri Lankan Diplomatic Mission or Consulate shall transmit to the Immigration Department in Sri Lanka the details of the stolen or lost passport. Upon receipt of such information, necessary measures will be taken to cancel the stolen, lost or missing passport.

Passport reported lost or stolen can no longer be used for travel. The details of cancellation will be automatically shared worldwide through INTERPOL to avoid misuse. Never use the lost passport again. You are strongly advised to obtain a new passport immediately to avoid inconvenience.

If you find another person’s lost Sri Lankan passport, please mail it in a sturdy envelope to the address below.

Lost / Stolen Passport Desk

Department of Immigration and Emigration

Suhurupaya

Battaramulla

Sri Lanka.

Important Notes 

  1. Never use a Passport reported stolen or lost.

  2. Passport reported stolen or lost are invalidated and can no longer be used for travel.

  3. The information you provide regarding a Stolen or Lost Passport will be entered in our Stolen/Lost Passport System and automatically shared internationally through INTERPOL.

  4. If you recover the passport after you have reported it lost or stolen, please submit it to the address listed above. When you submit it, if requested – we will cancel it and return it to you. If not requested, it will be destroyed.

  5. Once a passport is reported lost or stolen, it cannot be re-validated.

New Passport in Lieu of Lost/Stolen Passport

Application Procedure

All applicants who hold Permanent Residence or Temporary Residence Visas and Student Visas and who wish to apply for a New Sri Lankan Passport in lieu of Lost or Stolen Passport should submit the following documents along with the duly completed application form K and Form D (in duplicate).

Application Forms

Please download the appropriate applications and forms.

Form 'K' - could be obtained as a PDF Document by clicking on the link (Download here)

Form 'D' - could be obtained as a Word Document by clicking on the link (Download Here)

Guidelines for completing the form (Click Here)

Special Attention

Three (3) identical copies of colour photographs not more than six months old of size 3.5cm x 4.5cm, with direct face (both ears must be fully visible without concealing any part and without spectacles) and in a light coloured background without the outer border to be affixed to the Form "K". Do not staple or pin.

Document to be attached

Original documents (1) to (9) to be submitted with two photocopy each.

  1. Birth Certificate - issued by the Registrar General, District Registrar, Divisional Registrar. Photocopies certified by other parties and translations will not be accepted.

    Note: Passports will be issued as per the name appears on the Original Sri Lankan Birth Certificate unless the name change has been done on the same by the Registrar General in Sri Lanka. Any change of names done abroad or the person’s current usage of a different name in a document issued by a foreign government will not be taken into consideration when issuing new passports.
  2. Citizenship Certificate - if the applicant was born outside Sri Lanka, the Citizenship Certificate issued by the Citizenship Division of the Department of Immigration & Emigration in Colombo.

Note: If an applicant born outside Sri Lanka has reached 21 years, he/she should submit the Citizenship Certificate with the endorsement made by the Citizenship Division on the reverse of the certificate regarding the applicant’s continuation of the Sri Lankan nationality.

  1. Photocopy of Lost/Stolen Passport - If available, (Photo page, Endorsement / Alteration, Valid visa pages).
  2. A Police Report - from the nearest Police Station

  3. National Identity Card - issued by the Commissioner of Registration for Persons
  4. Dual Citizenship Certificate - If you are a Dual Citizen - the Dual Citizenship Certificate
  5. Marriage Certificate - If you wish to change the name consequent to marriage - Original Marriage Certificate. (Photocopies / copies certified by other parties / translations will not be accepted)
  6. A letter, Professional certificates or Licence - For the inclusion of profession or occupation

Note: Endorsement of Profession or Occupation (such as Medical Practitioner, Lawyer, Solicitor, Engineer, Accountant, etc.) will be done on a New Passport, only if such a profession has already been endorsed on the present passport.   If not, applicants will be required to produce acceptable documentary proof of his/her qualification and/or being engaged in the relevant profession.

  1. Visa and VEVO (Visa Entitlement Verification Online) 

Student Visa Holders would be required to produce their Student Identity Card and a letter from the Educational Institution at which the student is studying stating whether "the Student Visa was granted to the applicant or spouse, whether on scholarship and who is funding".

Payment Details

Fees for issuing Travel Documents in lieu of lost passport

New passport in lieu of lost passport  (If a copy is not available) AUD $ 500.00

New passport in lieu of lost passport  (If a copy is available) AUD $ 400.00

Emergency Certificate in lieu of lost Passport (NMRP) AUD $ 170.00

Payment should be made in Cash at the counter or by Postal Orders/ Bankers Draft drawn in favour of the "Consulate General of Sri Lanka” if sent by post. Personal or Company cheques and credit cards are not accepted

Once your application is accepted;

  1. 1.It will be forwarded to the Overseas Missions Division of the Immigration and Emigration Department in Colombo. If all the required documents are submitted, it normally takes around 8-12 weeks to receive the new passport. This Mission cannot guarantee the issuance of a passport within a specific period.
    Once we receive your new passport at this mission you will be informed in writing or by phone. You are required to bring your Cash Receipt to this Mission on any working day between 9.30 a.m. & 1.30 p.m. in order to collect your new passport.
  2. If you are unable to collect the new passport personally you should authorize your representative in writing to collect your passport on your behalf. The representative should provide an authorization letter along with the Cash Receipt and his/her photo identification.
  1. On your request, your new passport may be returned to you by post.

Note: The Mission will not take any responsibility for documents lost in the post.


For further details please contact the Consular Division of this Mission on 02 92238729 or 02 92238742 or email us 
Submission of forged Birth Certificates or any other documents and making false declarations relating to the citizenship status is an offence. Such cases will be reported to relevant authorities and payment will not be refunded.